DARS Newsletter November 2015
Welcome to this month’s DARS Newsletter. Older newsletters can be found at https://www.darscentral.ox.ac.uk/newsletters, with newsletters since May 2015 held at http://darswiki.bsp.ox.ac.uk/index.php/DARS_Newsletters. And remember that you can contact the DARS helpdesk via firstname.lastname@example.org.
In this issue:
DARS news and features
New DARS participant – Hertford College
We are delighted to announce that on the 17 November, Hertford College became the 24th college and the 55th participant to join DARS.
New BBIS websites
On the 25th November, the latest BBIS website, for St Cross College, was launched. It can be found at https://www.alumniweb.ox.ac.uk/stx.
Recent malware outbreak
You will be aware that earlier this month, there was a malware outbreak across the University. A wide range of IT Services staff worked to contain and then eliminate the outbreak. Only four DARS users’ computers are known to have been infected; local IT staff have been involved in all cases, to rebuild the computers and reset the users’ profiles. In addition, members of the DARS Support Centre conducted checks on DARS to determine any suspicious activity relating to the accounts: no such activity was identified.
When communicating with people, it is very important to get their name right! Some of our most influential and significant supporters have titles such as ‘Sir’, ‘Lady’ and so on – for these people, there are particular rules for how they should be addressed. The Donor Relations Team within the Development Office have put together a Crib Sheet outlining the correct salutations and ways to address such people; both printable and on-screen versions can be found at https://www.advancingoxford.ox.ac.uk/sharedresources - look for the ‘Correct form’ bullet.
Date formats: configuring your browser to work with DARS
When DARS v3.0 was launched in early 2014, we distributed the document https://www.darscentral.ox.ac.uk/file/browsersettings.pdf. This contains information about how to configure your browser to work with DARS, and in particular, configure the browser so that DARS displays dates in a UK format. These settings are saved within your browser: however, you may have to set the settings again – for example, if you get a new computer, a new profile, or if you change your preferred browser. If you are new to DARS, you should follow the instructions in the document (and also install the DARS Outlook add-in, details of which can be found at https://www.darscentral.ox.ac.uk/outlookintegration).
Disclosure of Alumni numbers
Please be particularly vigilant if you are asked, either by phone or email, by someone who claims to be an alumnus, for their Alumni Number (Lookup ID). Please follow the policy adopted by the University Alumni office, and always check the full name, date of birth, address, college, course and matriculation year before passing it on, and only give it to the alumnus directly – do not disclose it to others, such as partners or parents.
Since such an interaction is a significant one, please record it as an interaction in DARS, noting whether you did, or did not, provide the Alumni Number. If you find that alumni are requesting numbers very frequently, you can direct them to the Alumni website, where there is a page that permits them to request their number at http://www.alumni.ox.ac.uk/node/472.